Privacy Notice

Amazon Munich Summer Party 2025

Dear Amazonians – thank you for your interest in our Amazon Munich Summer Party to be held in Munich, Germany, on 24 July 2025 (“Event"). In this Privacy Notice, we inform you about how we process your personal data (“Data”) in the context of the Event.

1. Background of this Privacy Notice

For the purposes of the Event, we, Amazon Deutschland Services GmbH, Marcel-Breuer-Str. 12, 80807 Munich, Germany, ("Amazon" or "we") will be processing your Data.

In accordance with Art. 13 and 14 of the EU General Data Protection Regulation ("GDPR"), we are informing you below about data processing operations that concern you. You can find more information about the processing of your Data in the context of your employment in our general Employee Privacy Notice for Germany (available here).

2. To what extent will we process your Data?

You need to register on our registration platform to participate in the Event.

a) Registration for the Event

When you register for the Event, we will collect and process the following registration data about you:

• First and last name;

• Email address;

• Badge type;

• Employee ID and alias;

• Amazon Company, where you are employed

We will process the above Data to complete your registration for the Event and for organising the Event. In particular, this includes sending the ticket and your accreditation as an on-site participant. In addition, we may also use your Data after the Event to evaluate the number of participants.

Among other reasons, the processing of your Data is necessary for performing the registration (Art. 6(1)(b) GDPR) and upholding the legitimate interests of Amazon (Art. 6(1)(f) GDPR). In particular, this includes our interest in effectively preparing and performing the Event.

b) Registering via the platform

When registering via the registration platform we will process some additional Data about you. In particular, this includes the type and version of the browser, the operating system used, the referrer URL and the host name of the accessing computer and the time of the server request. We collect and process this Data exclusively for data security purposes. The registration platform uses a security certificate and SSL encryption.

The relevant data processing is therefore necessary to comply with Amazon's legal obligations in the area of data security (Art. 6(1)(b) and (f), Art. 32 GDPR).

c) Recording of videos and images

As part of the Event, we may take photos and video in which you appear. We will use these visual recordings particularly for marketing purposes. For this, we will publish the visual recordings on Amazon internal channels (e.g. Inside Amazon, email) and external channels (e.g. Day One Blog, Twitter, Facebook and LinkedIn).

If you do not wish to appear in these visual recordings, please inform the photographer accordingly. In addition, you have the right to object to the processing of your Data according to Art. 21 GDPR (also after the Event)

We base the processing of your Data on the legitimate interests of Amazon, in particular our interest in effective marketing (Art. 6 (1)(f) GDPR). Of course, we will only process your Data in accordance with the applicable privacy requirements. Therefore, we do not consider the interests of the participants to be unreasonably affected.

3. To which recipients will we transfer your Data?

We may share your Data with Amazon EU SARL and its event partners to, amongst other things, perform evaluation activities after the Event (see section 2.a above).

Other recipients who may receive your Data are Amazon Web Services, G.R.A.L. GmbH, AirLST GmbH and other partners and persons assisting us in planning and performing the Event.

We have concluded the required privacy agreements with the above-named recipients, which obligate the recipients, among other things, to keep your Data confidential and limit the use of Data to activities connected to the Event.

4. Where and how long will your Data be stored?

We will store your Data on AirLST. This is a participant platform. As a basic rule, we will delete your Data four weeks after the Event, unless statutory requirements or our legitimate interests require a longer retention of your Data, c.f. Art. 17 GDPR.

5. What are your rights?

As data subject, you have certain data protection rights:

  • Right to access your Data (Art. 15 GDPR);

  • Right to rectification of your Data (Art. 16 GDPR);

  • Right to erasure of your Data (Art. 17 GDPR);

  • Right to restriction of processing (Art. 18 GDPR);

  • Right to data portability (Art. 20 GDPR);

  • Right to object (Art. 21 GDPR);

  • Right to lodge a complaint with the competent data protection supervisory authority (Art. 77 GDPR).

For more details about this, please refer to our general Employee Privacy Notice.

If you have any further data privacy questions, you may contact our data protection officer (hr-data-privacy@amazon.com) at any time.